Executive Assistant

Job Title: Executive Assistant

Job Type: Contractor

Location: Remote

Job Summary:

Join our customer's team as an Executive Assistant and become a pivotal force in supporting day-to-day operations for executive leadership. This expert-level, remote role demands exceptional organizational prowess, impeccable written and verbal communication skills, and mastery in calendar and email management. Make a significant impact by streamlining schedules and enhancing productivity in a dynamic, fast-paced environment.

Key Responsibilities:

1. Manage complex executive calendars using Google Calendar (Gcal), coordinating meetings across multiple stakeholders and time zones.
2. Oversee email communications via Gmail, prioritizing, organizing, and responding as needed on behalf of executives.
3. Schedule, organize, and facilitate high-stakes meetings, ensuring all logistics and materials are prepared in advance.
4. Collaborate remotely with team members and stakeholders via Slack and other digital platforms to ensure seamless information flow.
5. Provide high-level administrative support, including document preparation, travel coordination, and task follow-up.
6. Anticipate executive needs, proactively resolve scheduling conflicts, and triage requests with keen attention to detail.
7. Uphold confidentiality and professionalism in all communications and interactions.

Required Skills and Qualifications:

1. Minimum 2+ years of recent experience as an executive assistant or in a similar administrative support role.
2. Expertise in Google Calendar, Gmail, and Slack to manage communications and appointments efficiently.
3. Demonstrable strength in written and verbal communication, with a service-oriented and proactive approach.
4. Superior time management, multitasking, and organizational abilities in a remote, fast-moving workplace.
5. Ability to coordinate across multiple time zones and manage competing priorities seamlessly.
6. Problem-solving mindset with a meticulous eye for detail and accuracy in all tasks.
7. Experience supporting executives and collaborating with stakeholders at all levels.

Preferred Qualifications:

1. Prior experience in a fast-paced, remote-first company or startup environment.
2. Familiarity with additional digital collaboration tools and applications.
3. Proven track record of independently managing schedules for multiple executives simultaneously.

Required Skills

• calendar management
• google calendar
• scheduling
• time management
• email management
• gmail
• administrative support
• organization
• communication
• stakeholder coordination
• meeting planning
• multitasking
• problem-solving
• remote collaboration
• attention to detail
• Gcal
• verbal communication